Volunteer & Events Coordinator

Chorus Austin seeks a highly organized and community-focused Event and Volunteer Coordinator to support our vibrant choral organization. This role is essential for mobilizing our volunteer base and ensuring the successful execution of our events, working closely with the Executive Director, staff, and volunteers.

About Chorus Austin

The mission of Chorus Austin is to enrich lives and engage communities by uniting voices in song. Founded in 1965 as a community choir—of and for Austin—we have spent the last sixty years offering innovative performances that blend musical traditions from a variety of cultures in order to welcome all audiences. We also invite singers across a broad spectrum of prior musical training, creating an inclusive creative community for learning, social bonding, and increased wellbeing. We envision a world where every person can find their voice.

Key Responsibilities

The Event and Volunteer Coordinator's duties include, but are not limited to, the following:

  • Volunteer Recruitment and Management: Identify, recruit, and onboard potential volunteers from the Chorus Austin community and beyond. Maintain an updated volunteer roster and communicate regularly with volunteers regarding opportunities and assignments.

  • Event Coordination: Serve as the primary contact and project manager for all front-of-house activities at concerts and other special events. This includes training and managing volunteers, coordinating with venue staff, and overseeing ticketing and seating.

  • Gala Project Management: Act as the primary project manager for the annual fundraising gala. This involves working closely with the Executive Director and other gala team members to create and manage a project timeline, track workstreams, and ensure all tasks are completed on schedule.

  • Community Engagement: Cultivate a strong and positive relationship with the volunteer community through consistent communication and recognition.

Special Projects: Collaborate with the Executive Director on other projects and duties as assigned.

Professional Experience

  • Experience in volunteer management, including recruitment, training, scheduling, and retention.

  • Proven ability to coordinate and manage events from start to finish, with a focus on front-of-house operations.

  • Experience in project management, particularly for large-scale events or fundraising initiatives like galas.

  • Familiarity with nonprofit organizations, particularly those in the arts or music sectors.

  • Experience with ticketing systems and venue coordination.

Skills and Abilities

  • Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.

  • Strong interpersonal and communication skills for building rapport with volunteers, staff, and community members.

  • Proficiency in using volunteer management or customer relationship management (CRM) software.

  • Ability to work independently and as part of a team.

  • A proactive and adaptable approach to work, with the flexibility to handle changing priorities.

  • Strong problem-solving skills and attention to detail.

Terms of Employment

  • Reporting Structure: This position reports to the Executive Director.

  • Compensation: This is a part-time position compensated at a flat rate of $12,000 per year paid monthly, based on an expected hourly rate of $28.

  • Work Cycle: Eight hours per week on average. Slightly heavier commitment from August - January, lighter from February - July.

  • Flexibility: Duties and priorities for this role may be adjusted based on organizational needs and management direction.

  • Location: This position requires employees to be based in Austin, TX and to be available to work in person for all Chorus Austin concerts and our annual gala.

How to Apply

Please send the following to the hiring team at hiring@chorusaustin.org

  • Statement of interest

    • ~45-second video pitch telling us why you’re a fit for this position

    • Submitted as email attachment, Google Drive link, or unlisted YouTube link.

  • 1-page cover letter attached as a PDF

  • Resume no more than two pages, attached as a PDF

  • Three professional references, attached as a PDF

Note: Only complete applications will be considered.

Chorus Austin is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. Chorus Austin is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Chorus Austin are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Chorus Austin will not tolerate discrimination or harassment based on any of these characteristics. Chorus Austin encourages applicants of all ages.

Key Dates

  1. Concert - Hope & Humanity, September 26, 2025 6pm - 10pm

  2. Concert - As We Pass Through, October 11 & 12, 2025 2pm - 6pm

  3. Concert - Sing It Yourself Messiah, December 7, 2025 4pm - 8pm

  4. Concert - On A Winter’s Eve: Peace, December 13 & 14, 2025 2pm - 6pm

  5. Gala - Chorus Austin’s New Year’s Gala, January 10, 2025 All Day Event

  6. Concert - Opening Hearts, February 28 & March 1, 2025 4pm - 8pm

  7. Concert - She Sings: Still I Rise, May 9, 2025 2pm - 6pm